Propertyware provides property managers powerful online tools for automating the entire collections process. Improve the efficiency of each property manager with comprehensive time saving tools that take the costly mistakes and guesswork out of the collections process. Customer ledgers track all recurring and one-time charges, payments, returned items and much more. Enter payments individually from the customer ledger or in batch mode from one simple screen.  Propertyware will even automatically notify customers of past due balances and calculate late fees. Your management team will save valuable time each month with powerful time saving features such as:

• Print, email or share customer invoices online
• Powerful, yet easy to use customer ledgers
• Quick Collect feature for batch entry of multiple payments
• Automatic late fee calculations
• Audit trail of all user activities
• Automatic email notifications for past due balances
• Print, email or share all customer notices online

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Controlling property expenses is a critical responsibility for your entire management team. Propertyware simplifies the job of tracking expenses and vendors, while ensuring bills get paid for the right amount on time, every time.  All vendors, bills, bill payments, notes and even scanned copies of documents are now available to your management team from one secure, shared location. The Propertyware even allows your team to rate the vendors you do business with, making it easy to identify the best resource for any job. Propertyware Accounting streamlines the entire accounts payable process with powerful features that allow you to:

• Create one-time and recurring bills with multiple splits to assign expenses to any property or general ledger account code
• Track vendor insurance, credit limits, tax identification and 1099 status
• Generate state specific CRP forms and file vendor 1099s
• Enable time tracking on vendors
• Create bills directly from a work order and charge tenants for reimbursable expenses
• Track all communications with vendors and share it with your entire management team
• Powerful Bill Pay that supports trust accounting rules to avoid overdrawing an owner’s account
• Utilize operating reserves when paying bills
• Automatic markup of bills to support management fees
• Pay bills via printed check or by electronic EFT
• Track vendor credit and refunds
• Supports more than a dozen check templates, including printing MICR lines on blank check stock

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Manage your bank account, deposits and reconciliations utilizing tools that were designed with the property manager in mind. Propertyware Accounting allows you to keep the finances straight for all the property portfolios you manage. Consolidate your financials across all portfolios or by each property. Propertyware Accounting will make your bookkeeping efforts more efficient with time saving features that allow your business to:

• Restrict user access to various areas of Propertyware, designated portfolio/buildings and/or bank accounts
• Audit trails for all user actions for increased accountability
• Manage bank deposits and print deposit slips
• Create journal entries to move money between accounts or owner portfolios
• View the bank ledger complete with all transactions and details
• Easily track management fee income, regardless of which bank account for which it was deposited
• Simplify bank account reconciliation

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Propertyware Management Fee Calculation

Fee managers are faced with many challenges when managing properties for other owners. Every month they spend countless hours calculating management fees to charge their owners, preparing statements and cutting disbursement checks. The process can be cumbersome, frustrating and error prone. What’s more, the more time you spend performing these calculations and preparing reports, the less time you spend generating new business and filling vacancies.
Propertyware Accounting automates many of the time-consuming fee management tasks, which will help your business manage more properties without hiring more management staff.

• Support for sophisticated management rules
• Enables tracking of pass thru income
• Support for markups of vendor bills
• Set owner portfolio balance minimums
• Automatically charge one-time fees during lease signing
• Calculate your management fees continuously or using a calculator
• Define your own custom time frames for management fee calculations
• Management fee calculations and descriptions are stored on each transaction
• Track the finances for your management company
• Track commissions for 1099 employees (leasing agents, property managers, etc.)
• Pay owner draws via printed check or electronic EFT

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