The Accounting Close Date permits the Administrator of your account to close the books for a portfolio as of a fixed date. Setting an Accounting Close Date will effectively lock the accounting period on a portfolio and prevent users from recording or modifying financial transactions prior to this date. The Accounting Close Date is particularly useful to accomplish the following:

2. Prohibit users from recording income or expenses with a date on or prior to the Accounting Close Date.

3. Maintain global control over items entered into Propertyware and deter finagling of the books by users.

4. Eliminate discrepancies resulting from recording retroactively dated transactions once after an owner's statement is generated.

5. If you sync your Propertyware data with QuickBooks, to preserve the integrity of any reconciliation between your bank statements and QuickBooks company file performed through the Accounting Close Date.

Setting an Accounting Close Date on a Single Portfolio

Your Administrator may set an Accounting Close Date individually on each portfolio by following these instructions:

1. Click the Properties Tab from any page of the application.

2. Select the Portfolio for which you wish to set an Accounting Close Date from the Property Navigator menu on the left sidebar of the page. Use the "View By" Filter to refine the Property Navigator menu by Portfolio. The menu will then refresh to display your Portfolios, each identifiable by name and a yellow portfolio icon within a shaded gray row.

3. As an alternative to Step 2, you may search for the desired Portfolio by name using the Search bar located at the top left corner of the page and clicking Go. From your search results, click on the appropriate Portfolio link from within the Properties selection window.

4. From the Portfolio Summary Page, click the Edit button.

5. Using the calendar icon, select the appropriate date in the Accounting Close Date field.

6. Click the Save button.

Globally Setting an Accounting Close Date on All Portfolios

Your Administrator may globally set an Accounting Close Date on multiple portfolios at once by following these instructions:

1. Click the Properties Tab from any page of the application.

2. From the Related Activities menu on the left sidebar of the page, select the Lock Accounting Periods option.

3. The page will then refresh to display the Lock Accounting Periods Page where you may set a unique or uniform Accounting Close Date on all portfolios within your account.

4. • Use the calendar icon to set a unique Accounting Close Date for each displayed portfolio.

   • Use the Set All link to uniformly apply your date selection for the first listed portfolio to all portfolios.

5. Click the Assign button. The assigned Accounting Close Dates will then display on each Portfolio's Summary Page.