Take Control of Property Expenses

Controlling property expenses is a critical responsibility for your entire management team. The Propertyware Money Out module simplifies the job of tracking bills, all interactions with vendors, while ensuring bills get paid for the right amount on time, every time. All vendor information, bills, bill payments, conversation notes, and even scanned copies of documents are now available to your management team from one secure, shared location. The Propertyware Money Out module even allows your team to rate the vendors you do business with, making it easy to identify the best resource for any job.

Since Propertyware's Money Out module links directly to QuickBooks, your property manager can record property expenses in one location and have it easily transferred to your account system. Owners and manager can quickly identify errors and increase the efficiency by which bills get paid.

Benefits

Control property expenses by giving your management team better visibility of historical bills
Scan and attached copies of bills for a shared and secure digital archive
Eliminate costly errors resulting from paying vendors for duplicate bills
Gauge the effectiveness of each property manager's efforts to recording property expenses
Track all communications with vendors and share it with your entire management team
Avoid overdrawing property accounts by viewing portfolio income when paying bills
Utilize operating reserves when paying bills
Mark bills as paid and write the check manually or send it to QuickBooks with one easy click

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Testimonials

Shared Vendors Information

Vendors are the companies or individuals used by your organization to purchase products and services. Propertyware's Money Out module gives you a centralized location to store all the valuable information regarding these vendors and share it with your entire team. View basic contact information, account details, credit limits, bills, bill payments, work order history and much more. Create custom field on your vendors and track and report on any type of information.

Complete Bill Management

Easily enter credit card charges or bills received from your vendor and categorize them by the correct property and expense category. When entering a new bill you can choose to pay it right away or wait to pay them later using Propertyware's Money Out module's Bill Pay feature.

Tenant Recoveries

How much money does your business lose each year from forgotten expense recoveries? Let Propertyware's Money Out module put an end to missed opportunities to charge tenants for reimbursable expenses. When creating a new bill you can choose to charge the tenant by create expense recoveries. These charges will appear in Propertyware's Leases module on the Tenant Ledger.

Scan the Original Bill

Propertyware's Money Out module enables your business to create a paperless paper trail for all your property expenses. Scan and attach a copy of your original invoices and receipts to the bill and eliminate disputes, while storing this information in a central location accessible to your entire team. Search for scanned documents using Propertyware's powerful search, rather than rifling through file cabinets and folders.

Auto Bills

Create auto bills for predictable recurring property expenses such as mortgages, insurance, and snow removal. Propertyware's Money Out module automatically creates these bills based on your predetermined posting schedule. Once the bill has been created, you can edit them or pay them using the Bill Pay feature.

Intelligent Bill Pay

Propertyware's Money Out module gives your business the industry's leading tool for paying bills. Customizable filters allow you to view bills by property, vendor, type or date. Avoid overdrawing your accounts by viewing the available balance when filtering your bills by property. Seamless integration with Propertyware Management allow you to also pay bills from an owner's operating reserve.