Getting organized is the topic of so many discussions, yet it remains difficult to achieve. That may be because organization is a process, not a goal. Your organizational practices are something that you must repeat again and again as you work to grow your business. These tips will help you keep your property management business running smoothly.
Create a Consistent Process
When you’re organized, you have a consistent process for advertising the rental of single-family homes, bringing on new tenants, and managing repairs, questions, and complaints. You need to ensure that you follow your process every time, or you could miss an important part of the process and make a mistake. If you fail to check references for a tenant, you could have a tenant who doesn’t work out, costing you time and money. If you forget to secure a damage deposit, you will need to pay for the repairs yourself.
Be sure that all employees involved understand the established processes and how to access files and related information as needed. According to Entrepreneur Magazine, cloud-based computing also allows employees to collaborate with each other remotely, facilitating communication between employees. A May 2015 article from the magazine states that, “the ability to save and access various files through the cloud enables employees to easily work from the same master document.” Create a process and stick with it using property management software that reminds you of what you need to do next.
As you manage your properties, set up systems that are proactive, not reactive. For example, you can make sure that all of your properties receive regular maintenance and inspections so that you can avoid serious problems down the road. Checking railings and stairs annually might seem like a small thing to accomplish, but if you prevent a fall due to a rotted stair, you’ll prevent a lot of problems in the future. Being proactive not only keeps you organized, it prevents small problems from developing into large ones that use up your time at work. Time saved can be used to work on organizing something else.
When you have a consistent and proactive system, you need reminders and automated processes that keep that system running. With property management software, you can set up emails to tenants about leases or rate increases, or you can set reminders for yourself to check on aspects of a specific project that needs to be completed soon. When you have automated reminders or emails on a property management app, you’ll be able to send and receive notifications when you’re out of the office, making it easier to manage your business.
Your business is out in the community, and when you’re out in the communities where you work organizing projects or meeting prospective tenants, you need access to all of your files. With cloud-based property management software programs, you can access your property, contractor, and tenant information at any time. Get answers to questions, pull up information on tenants, and find the information you need, even when you’re not in the office.
Building a business requires organization, but people power is expensive: Forbes states that “Limited time, manpower, and budgets can all be a factor as the workload starts to pile up and the bills come rolling in.” When you need an ally in your quest to organize your property management business, a property management app can help. Propertyware’s apps are available for Apple and Android devices.
When you need to work on organizing your business, you need an assistant who can be with you night and day. That assistant is a property management app, a small app that can yield huge benefits. Sign up for a free trial of Propertyware today.